How To Change Signature Outlook

How to Change Signature Outlook

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There are various positive motivations for having a good and professional email signature. First, it shows you can be trusted, it gives them your contact information and it can also allow you to grow your social media following among many other benefits. 

You can customize the signature in your email by adding personal taste or the company logo. It can contain text, links or pictures. Below is a step-by-step guide on creating a signature on Outlook. 

How to Change Signature on Outlook Mail

  1. Log in to your Outlook mail.
  2. Click on File, select Options, select Mail and then Signatures.

  1. Fill in your preferred signature when you click on Edit Signature. Here you can fill in your desired official name, choose a relevant font and color. You can also edit the signature to include a picture or a logo based on your preferences. 
  2. Once done, click on Save then OK. 

Creating and Inserting a Signature in Outlook for Mac

Follow the steps below when creating a signature for Outlook from a Mac.

  1. Go to the Outlook menu and click on Preferences.
  2. Under Email, click on Signatures.
  3. Double-click Standard and edit the default signature. 
  4. You can also Click on the Plus sign to add a new signature. 
  5. Type in the desired signature name and add relevant information. You can apply the font you desire, colour and highlighting. You can also add a photo such as a logo from your browser or upload a picture from a file. 
  6. Once you are done, click Save and close the editor window.
  7. Close Signatures. 

When using a PC, you can add a signature to an email or calendar invite. Follow the steps below to do so:

  1. Click on the message body of the email.
  2. On the Ribbon, choose Signature and select one from the list.

Adding a Signature to All Messages

Follow the steps below:

  1. Open the Outlook Menu,
  2. Click on Preferences.
  3. Choose E-mail and select Signatures.
  4. From Choose default signature, chose the account for which you’ll set the signature.
  5. When adding signature to all new messages, click on set the New messages option. If it is for all messages you will reply to or forward, set Replies/ forwards. 
  6. Close the Signature window.

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